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Serve as chief fiscal officer for the Council.
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Chair the Budget Committee.
TERM
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May serve two consecutive one-year terms.
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Review approved budget. Keep track of all expenses incurred
during your term. Those submitting reimbursement requests need to use
the voucher in the State Yearbook. Disburse funds as authorized in the
approved budget. Vouchers are due to you by April 10.
NOTES:
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Any expenses beyond the approved budget will require membership
approval at Fall Council or State Convention, as appropriate. Those
expenses should be at least mentioned at Board Meeting.
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Some reimbursement requests such as room at Convention will not
be available until Convention.
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Remind chapters to submit state dues for their members by
December 1 and a list of members for whom dues are paid. The August 1
issue of the ECHOES is a good vehicle for disseminating this
information.
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Issue financial report at Fall Council and year-end financial
report at State Convention.
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Pay annual International Council and ESA Foundation dues. It's
suggested that International Council dues be paid by November 1. ESA
Foundation dues must be paid prior to March 1.
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Provide a check to the President-elect for her Full Crown Pin
prior to her attendance at Leadership Seminar. This saves postage and
handling.
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Serve
as Chair of the Budget Committee. Refer to Budget Committee and Audit
Committee in the Standing Committee section of this Procedural Manual.
With the Budget Committee, prepare a proposed budget for the year
following your term. Be prepared to present it at the Board Meeting and
General Assembly at Convention.
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Bring bank signature card for checking and savings accounts to
Convention for incoming Treasurer and President to sign. In the event,
the bank will change, send check for account balance to the incoming
Treasurer.
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Prepare and give a check for the State Project Chair. The amount
is based on $1.00 per member for whom State dues were paid, regardless
of whether they were paid on time.
Listen closely to State Convention roll call to ascertain
information given by chapters in regard to number of members for whom
dues have been paid. You may be called upon by the President and
Chapter Presidents to reconcile differences, such as dues believed paid
on time and number of members paid as shown on credential cards. Assist
Vice President with distribution of ballots based on number of members
for whom dues were paid on time.
- Books are to be audited once a year, after
State Convention.
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Keep ledgers for perpetuity; keep statements, cancelled checks,
etc., for at least seven years.
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Make changes to the Procedural Manual as appropriate and forward
to the President of the Quills.
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Forward all permanent files to your successor within 30 days
following State Convention.
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Familiarize yourself with the Procedural Manual.
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