RESPONSIBILITY
Keep accurate records of all Council
meetings including those of the State Executive Board, Fall Council meeting,
State Convention, and any special meetings called.
TERM
- Elected in accordance with
by-laws.
- May serve two consecutive
one-year terms.
DUTIES
- Review approved budget. Keep
track of all expenses incurred during your year. Send your itemized
expenses to the State Treasurer (use Voucher in State Yearbook or obtain
additional copies from the State Treasurer).
NOTE: Any expenses beyond the
approved budget will require membership approval at Fall Council or
State Convention, as appropriate.
- Review the agenda you should
receive in advance of state meetings. Use it as your guide in recording
minutes of the meeting. You'll be given a copy of the President's
working agenda at the meeting.
- Take minutes of meetings. All
motions need to be in writing exactly as stated by the President prior
to calling for the vote.
- Have minutes typed.
- Forward minutes to the Minute
Review Committee and the President within 15 days after the meeting.
Request the minutes be returned within 7 calendar days.
- Make corrections and forward
corrected copy to State President for signature prior to publication.
- Distribute copy of minutes
(except Board minutes) to ECHOES Editor (for distribution to each
chapter). Complete copy of minutes is to be sent to the State President
and Parliamentarian.
-
Place a copy of Board and
General assembly minutes in the Recording Secretary's permanent minute
book.
Make changes to the Procedural Manual
as appropriate and forward to the President of the Quills.
- Forward all permanent files to
your successor within 30 days following State Convention.
HELPFUL HINTS
-
Familiarize yourself with the Procedural Manual.
