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RESPONSIBILITY
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Chair the By-law Committee.
- Advise State President on matters
of procedure including adherence to Rules of Convention.
TERM
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May serve two consecutive one-year terms.
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Advise State President on matters of procedure including
adherence to Rules of Convention.
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Familiarize yourself with By-laws and Standing Rules. By-law
changes, unless an emergency exists, may only be voted upon in
odd-numbered years and at State Convention. In even numbered year,
print revised By-laws; gather and review information on future changes
then forward to your successor.
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Review approved budget. Keep track of all expenses incurred
during your year. Send your itemized expenses to the State Treasurer
(use Voucher in State Yearbook or obtain additional copies from the
State Treasurer). NOTE: Any
expenses beyond the approved budget will require membership approval at
Fall Council or State Convention, as appropriate.
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It is essential you have an up-to-date copy of the By-laws,
Standing Rules, Procedural Manual, and Robert's Rules of Order Newly
Revised at all State meetings.
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Refer to the By-Law Committee section of the Manual for detailed
guidelines.
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By-law changes need to be published in the ECHOES 30 days before
State Convention. If the 30-day rule can't be met, send to each Chapter
President and advise them they must be distributed to their membership.
IN ANY EVENT, the proposed changes must be submitted to the President
for Executive Board action prior to publication.
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Present by-law/standing rules and changes to the Executive Board,
General Board and General Assembly at State Convention. (Your are
responsible for making motion to accept.)
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Be prepared to read Rules of The Meeting at Fall Council and
State Convention and move their acceptance. It is your responsibility
to advise the President if the appropriate Rules of the Meeting are not
being followed.
Review minutes for accuracy of by-laws/standing rules,
make corrections to Parliamentarian's file copy, submit a copy to the
ECHOES Editor for publication following State Convention, to the
Recording Secretary and to the President of the Quills for Procedural
Manual updates. Make changes to the Procedural Manual as appropriate and
forward to the President of the Quills.
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Forward all permanent files to your successor within 30 days
following State Convention.
HELPFUL HINTS
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Familiarize yourself with the Procedural Manual.
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