South Dakota

Epsilon Sigma Alpha

 

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Nominating Committee

 

 

RESPONSIBILITY

  • Obtain and present a slate of one to three names for each office, except those of President, and Corresponding Secretary, to the Spring Executive Board Meeting.

COMMITTEE COMPOSITION/LIMITATIONS

  • Vice President, as chair, and others deemed necessary by her.
  • President is NOT an ex officio member of the committee.

DUTIES

  • Review approved budget.   Keep track of all expenses incurred during your year.   Send your itemized expenses to the State Treasurer (use Voucher in State Yearbook or obtain additional copies from the State Treasurer).  NOTE:   Any expenses beyond the approved budget will require membership approval at Fall Council or State Convention, as appropriate.
  • Send letter and nomination forms to chapter presidents requesting nominations and qualifications of members eligible for office with an announced January 15 deadline.  Include information that all candidates will be expected to make a one-minute speech at Convention General Assembly.  Candidates for office shall indicate first choice on Official Nomination form.
  • Review Nomination Forms to ascertain eligibility of candidates (By-laws, Qualifications of Officers) and ascertain that the number of candidates for any office, except President and Corresponding Secretary, does not exceed three (3).
  • If there are more than three (3) candidates for an office, determine eligibility of candidate(s) for another position on the ballot.  Notify the candidate of the action stating that the candidate shall give the Committee her decision within 10 days.
  • Publish Slate of Officers in pre-Convention ECHOES.  If there's not a Slate of Officers by publication date, send the Slate of Officers to Chapter Presidents at least 30 days prior to Convention.
  • Prepare ballots for Convention.
  • Make changes to the Procedural Manual as appropriate and forward to the President of the Quills.
  • Forward all permanent files to your successor within 30 days following State Convention.

HELPFUL HINTS

  • Distribute Nomination Forms at Fall Council to save postage and answer questions.
  • Request time on Fall Council agenda to make presentation ("PITCH") for candidates.
  • Spread word to chapters prior to Convention that the slate is not full and remind members of procedure for nominations from the floor at Convention.
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Last modified: 05/16/08