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Review minutes of Fall Council and State Convention
and any special meetings called.
COMMITTEE COMPOSITION/LIMITATIONS
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Three members named by State President and preferably from
chapters other than the Recording Secretary's. State President is ex
officio member.
DUTIES
- Review approved budget. Keep
track of all expenses incurred during your year. Send your itemized
expenses to the State Treasurer (use Voucher in State Yearbook or obtain
additional copies from the State Treasurer).
NOTE: Any expenses beyond the
approved budget will require membership approval at Fall Council or
State Convention, as appropriate.
- Receive minutes from Recording
Secretary 15 days after Fall Council, State Convention and any special
meetings.
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Review minutes, make corrections, and return to the Recording
Secretary within seven (7) days of receipt.
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Make changes to the Procedural Manual as appropriate and forward
to the President of the Quills.
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Forward all permanent files to your successor within 30 days
following State Convention.
HELPFUL HINTS
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In your agenda for each meeting (Fall Council, State Convention,
and special meetings), make notes such as exact wording of motions, who
made, who seconded, passed (or defeated), compare handouts
(proposed/accepted budget, proposed/accepted by-laws, etc.) Compare
with information you receive for the minutes, and ask for clarification
AT THE MEETING if you have questions.
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The assemblies may be tape recorded if you wish.
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