COMMITTEE COMPOSITION/LIMITATIONS

Parliamentarian as Chair and three appointed Council members, one of whom shall be a Past State President. The appointed members will be named by the State President. The President is an ex officio member of the committee.
No committee member shall be eligible for re-appointment until at least one year has lapsed after expiration of her term.

DUTIES/TIMETABLE(S)

Only at State Convention, in odd-numbered years, may amendments, other than emergency amendments, be brought to the membership for a vote.
Amendments must be presented to the Executive Board prior to being published in the ECHOES at least 30 days prior to State Convention. OR, if the publication deadline cannot be accommodated by the Executive Board, a copy of the proposed changes shall be submitted to each chapter president for her to distribute to her members at least 30 days prior to State Convention.
Review approved budget. Keep track of all expenses incurred during your year. Send your itemized expenses to the State Treasurer (use Voucher in State Yearbook or obtain additional copies from the State Treasurer). NOTE: Any expenses beyond the approved budget will require membership approval at Fall Council or State Convention, as appropriate.
Make changes to the Procedural Manual as appropriate and forward to the President of the Quills.
Forward all permanent files to your successor within 30 days following State Convention.

HELPFUL HINTS

Study By-laws and how they "tie" together.
Review records passed on by previous committee.
Listen to business at State Convention and Fall Council and action taken on proposed changes.
Have at least one meeting before February 1.
An emergency does not exist just because an amendment was defeated previously!