South Dakota

Epsilon Sigma Alpha

 

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Easter Seals Chair
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Minute Review Committee
Nominating Committee

 

 
 
RESPONSIBILITY
  • Inform chapters of information needed and deadlines, compile information for First Pearl, Pallas Athene, and Service Award recipients and arrange for recognition at State Convention.
  • Encourage chapters to sponsor a DIANA (and/or ZEUS) and arrange for judging State entries; recognize State winner at State Convention.

TERM

  • Appointed by State President for one-year term. Is not eligible for re-appointment until at least one year has elapsed.
  • Starting with 2004-2005 the chair will need to be selected in accordance with the Rotational Plan.  Refer to Rotational Plan in General Information Section of this Procedural Manual.
 
DUTIES
  • Review approved budget.   Keep track of all expenses incurred during your year.   Send your itemized expenses to the State Treasurer (use Voucher in State Yearbook or obtain additional copies from the State Treasurer).    NOTE:   Any expenses beyond the approved budget will require membership approval at Fall Council or State Convention, as appropriate.
  • Make copy of information format to State President for incorporating into the State Yearbook.
  • Remind chapters, in letters or ECHOES, of information needed for February 15-February 14 sorority year and deadline.   (postmarked by February 28)
  • All Fifth and Sixth Degree Pallas Athene Award winners will be honored at the Saturday night Banquet along with those members achieving 25 years of service and more, in five-year increments.  (All other service award recipients will be recognized at the Saturday noon Awards luncheon.)
  • Visit with State President about where she'd like recognitions in the State Convention agenda.  For example, First Pearl, Pallas Athene Degrees (one thru four), and Service Awards (5, 10, 15 and 20-year) have been recognized at Saturday Awards Lunch.  Recognition of Fifth and Sixth Degree Pallas Athene Awards and Service Awards (25 years and more, in five-year increments) have been made during the Saturday Banquet at State Convention.   REMINDER:  WATCH YOUR BUDGET!
  • Although traditionally not used because each recipient has generally received a certificate,  Certificates of Recognition are available from the State President.  If you opt to use the certificates, have the State President and International Council representative sign the certificate.  Ask State President about a convenient time.
  • Keep materials received for recognitions for one year in the permanent pass-along file.
  • Make changes to the Procedural Manual as appropriate and forward to the President of the Quills.
  • Forward all permanent files to your successor within 30 days following State Convention.

HELPFUL HINTS

  • Familiarize yourself with the Procedural Manual.
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Copyright © 2005 South Dakota ESA
Last modified: 05/16/08