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Review
Treasurer's books and financial statements after Fall Council and State
Convention.
COMMITTEE COMPOSITION/LIMITATIONS
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Three
members named by the State President. It is preferred each member be
from a different chapter, but all MUST be from chapters other than the
Treasurer's.
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If a member of the committee is unable to do the
audit, it is her responsibility to find a replacement, preferably from
her chapter.
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Review
approved budget. Keep track of all expenses incurred during your
year. Send your itemized expenses to the State Treasurer (use Voucher
in State Yearbook or obtain additional copies from the State
Treasurer). NOTE: Any
expenses beyond the approved budget will require membership approval at
Fall Council or State Convention, as appropriate.
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Receive ledger, checkbook and financial records 30
days after Fall Council and State Convention; review, sign ledger, and
return to Treasurer within 7 days. Books are to be closed before you do
audit following Convention.
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Audit Report is to be signed by members of the
Audit Committee and a copy forwarded to the State President. The
original report should be kept in the Treasurer's ledger.
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Make changes to the Procedural Manual as
appropriate and forward to the President of the Quills.
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Forward all permanent files to your successor
within 15 days after the books are closed.
HELPFUL HINTS
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Listen
carefully to Treasurer's Report (as well as read it in the ECHOES), make
notes at Fall Council/State Convention, get hand-outs at Fall
Council/State Convention (financial statement and proposed/expenditures
budget), and compare for accuracy.
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Check ledger balance against bank statement(s) and
checkbook. Are expenditures/deposits adequately identified? Are these
payments made over budget but not approved by motion at Fall
Council/Convention or special meetings?
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